January 21, 2022

Part 7: Preparing for State Convention

The State Convention will be held on September 7 & 8, 2012 at DeVos Hall in Grand Rapids, Michigan.

Click Here for a Map of DeVos Place

The Congressional Caucuses will meet on Friday September 7 at 7 p.m.

The Convention will be Called to Order at 9 a.m. on Saturday, September 8 at 9 a.m.  Registration opens at 7 a.m.

For hotel information, see the Hotel Information Sheet below.  Book early as the hotels will fill up fast.

Those delegates and alternates going to State Convention will need the following documents:

Convention Walkthrough Index



Part 6: Completing the County Convention

After both district caucuses have elected their delegates and alternates for state convention, the entire body of delegates reconvenes for closing business.  The most notable item is the filling of Precinct Delegate vacancies.

If a vacancy for a Precinct Delegate slot in Macomb County still exists, a person wishing to fill that vacancy can declare their intent to become a Precinct Delegate.  This person must be a qualified registered elector of the precinct for which they wish to become a delegate.  A majority vote of the Precinct Delegates present is required to elevate a nominee to fill an open Precinct Delegate position.  This person would be a voting delegate at the next convention.

The Permanent Chairperson of the Convention will ask if there is any further business.  Once no business items remain, a motion to adjourn is entertained and the Convention is completed.

The Michigan Republican Party convention instructions are asking the Permanent Chairperson to distribute convention packets to all convention delegates and alternates and announce convention details.  See the next section of this walkthrough for the convention packets.

Convention Walkthrough Index


Part 5: Selection of Delegates and Alternates

The number of delegates is based upon the number of Republican votes cast for the Secretary of State in the 2010 general election as per the Rules for Selection of Delegates and Alternates to the Fall 2012 Republican County and State Conventions.

The Governor, Lt. Governor, Attorney General, Secretary of State, Education Board members, members of Congress, the State Senate, the State House and MRP Officers are automatic, at-large delegates and do NOT need to be elected at the county conventions.

Macomb County District 9 will elect 88 delegates and 88 alternates.

Macomb County District 10 will elect 82 delegates 82 alternates.

To be considered as a Delegate or Alternate to the State Convention, a delegate must live in the County and Congressional District that they will represent.


There is a rule put forth by the Michigan Republican Party known as PRECINCT DELEGATE PREFERENCE. What this rule means is that current Precinct Delegates shall receive preference to be elected as a delegate or alternate to the State Convention before a non-Precinct Delegate.

Note however that the Precinct Delegate Preference rule for this convention is different than in prior conventions.  Previously, preference was given to Precinct Delegates attending the county convention.  This rule is not in place for this convention.  A Precinct Delegate not at convention can be nominated and would have the same standing as a Precinct Delegate at convention.

Macomb County will be using an “At-Large” method of electing delegates and alternates.  This means the method is open for selecting delegates and alternates.  Some recommended methods include:

  1. Nominations from the floor. This allows delegates to be nominated on a person-by-person basis.  If nominations are made individually and then the number of nominees exceeds the number of State Convention delegates and alternates, each convention delegate votes for each position on the State Convention delegate and alternate slate.
  2. A nominating committee may be appointed by the chair. The chair of the county convention or the county portion of a congressional district may appoint a committee to draw up a proposed slate of delegates. This committee may be of any size. The committee then develops a proposed slate of delegates and alternates, which is presented to the convention for approval.

The Nominating Committee is the approach that has been used in Macomb County.  What this means is that the Chairperson appoints a nominating committee during the appointment of Permanent Caucus Officers.  This committee could be formed weeks in advance so that the names chosen for the slate are carefully researched and selected. For this to be permissible, the convention chair must reappoint the same committee at the convention.

Once the members are identified and sworn in, the Nominating Committee will deliberate on the slate of nominees for delegates and alternates to state convention. After the slate is determined, the names of all delegates and alternates are read aloud.  When the entire slate has been announced, a vote is made to accept the entire slate or not.  Individual members cannot be changed at this point.  If the slate is approved, the Congressional Caucus essentially has concluded its business.  If the slate is rejected, then it may be amended by the convention.

In the case of rejection of a slate, motions may be made to strike one or more names and replace it/them with others. Thus, the slate is amended until it satisfies a majority of the convention, and then it is approved.  At all times under the Nominating Committee method, it is the full slate that is voted on, not a delegate by delegate basis.

Convention Walkthrough Index


Part 4a: What to Consider when Selecting the Permanent Caucus Chairperson

The Permanent Caucus Chairpersons, for the 9th and 10th Congressional Districts, are the most critical roles in the county convention.  These Chairpersons will set the direction of the caucus and appoint individuals to a Nominating Committee that will select the Delegates and Alternates to the State Convention.

It is important that every delegate at the County Convention understand the method the candidate for Permanent Caucus Chairperson will use to select delegates.  In the case of this county convention, an At Large method will be used.  But there are various acceptable At Large methods including “Nominating Committee” and “Nominations from the Floor”.  (See the Selection of Delegates and Alternates section).

The Permanent Caucus Chairperson is given tremendous power so every delegate should be sure that the person elected best represents the Congressional District.  Items to consider:

  • Is the Candidate for Permanent Caucus Chair visibly active in the Republican community of the congressional district?
  • Will the Candidate run a fair convention?
  • Will the Chair or their Nominating Committee explain the criteria for selection of delegates?
  • Will delegates be allowed to announce their desire to attend state convention?
  • Will delegates be heard and their questions or concerns addressed?
  • Will delegates/committees be chosen on merit?  Are those who work hardest for the party the ones rewarded with delegate slots?
  • Will delegates/committees be selected with a representative proportion geographically?

When given this much power, there are always potential risks in selecting the delegation for the state convention such as:

  • Cronyism – are friends or acquaintances of the Permanent Caucus Chair elevated over known hard workers for the party?
  • Election Engineering – are delegates selected based on if they will vote for a preferred choice for candidate at the state convention?  If a candidate for the Permanent Caucus Chair has recently run for office, a telling indicator could be to check their campaign finance report to see if state candidates donated to their campaign.
  • Quid Pro Quo – is the candidate for Permanent Caucus Chair asking for favors in exchange for your support to elect them as Chairperson?  (“If you vote for me as Chairperson, I’ll give you a slot as a state convention delegate.” is the simplest form of quid pro quo)

Precinct Delegates as a body have an important voice to maintain the integrity of the convention and delegate selection process.  Make sure to meet any declared candidates and understand what they stand for.  Above all, vote your conscience and make up your own mind.

Convention Walkthrough Index


Part 4: Congressional District Caucus

State Party rules indicate that if a chair of one of the current fifteen (15) congressional districts resides in a congressional district portion of the county, this person shall be the temporary chair of that congressional district portion of the county.  Both portions of Macomb County are covered by this rule.

The Temporary Chairperson for Macomb County District 9 will be Janice Nearon, current Chair of the 9th Congressional District.

The Temporary Chairperson for Macomb County District 10 will be Stanley Grot, current Chair of the 10th Congressional District.

The Temporary Chairperson of each caucus will appoint Temporary Officers (Parliamentarian, Sergeant-at-Arms and Tellers).  Once completed, the delegation will select a Permanent Chairperson of the Congressional Caucus.


The selection of the Permanent Chairperson of each Congressional Caucus is the most important election of this convention.  This Permanent Chairperson will have the real power to select the delegates and alternates that will go to the state convention.

What to Consider when Selecting the Permanent Caucus Chairperson

Similar to the selection of the Permanent Chairperson of the county convention, nomination for the Permanent Chair of the Congressional Caucus can be made from the floor.

In past conventions, each nominee for Permanent Caucus Chairman has been given a few minutes to speak about why they should be selected.  There is no specific rule defining that this action should occur.

There also is no rule as to how the vote for the Permanent Caucus Chairman should be conducted.  Voice votes or secret ballot are generally the methods used.  The Temporary Caucus Chairman prescribes the initial decision as to method but the delegation could make a motion to ask that another method be used.  Ultimately, the delegation decides.

The voice vote allows for a very quick result but can be highly subjective in interpreting the will of the delegates if the vote is close.  This type of vote can also be open to intimidation tactics as how a person votes is visible to anyone that is looking.

The secret ballot will take quite a bit more time to allow every delegate to cast their vote.  However, this method best allows for a person to vote their conscience without fear of retribution.

After the method is determined and the election completes, the Permanent Caucus Chairman will describe the method for the selection of delegates and alternates to the State Convention.

Convention Walkthrough Index


Part 3: Opening the County Convention

The county convention shall be called to order by Barbara VanSyckel, chair of the Macomb County Executive Committee. She shall act as Temporary Chairperson of the county convention until the delegates elect a Permanent Chairperson (more on this shortly).

The entire body of delegates from the county will be seated in a single room.  The convention will continue with the Pledge of Allegiance, an Invocation and the appointment of Temporary Officers (Parliamentarian, Sergeant-at-Arms and Tellers).


After all temporary roles are filled, the next order of business will be to elect a Permanent Chairperson of the County Convention.

Nominations for Permanent Chairperson can be made from the floor.  Generally, the Temporary Chairperson for this convention receives a nomination to be the Permanent Chairperson.  Other nominations can be brought forward.

If there are multiple nominees for Permanent Chairperson, State Party rules suggest a roll call vote for Permanent Chair be taken but also indicates this method may be waived.  Past history suggests a roll call vote will NOT be taken.  A voice vote may be sufficient but the results need to be clear and distinctive.  If a voice vote leads to questions as to the winner, the delegates can voice concerns and push for a different voting method.

Once a Permanent Chairperson is elected, they will then appoint Permanent Officers that will serve the balance of the convention.  If the Temporary Chairperson is elected as the Permanent Chairperson, they usually re-appoint the Temporary Officers to Permanent Officer status.

Other convention committees may be appointed and provide reports for the convention approval.

As Macomb County contains multiple Congressional Districts, the convention will now caucus by Congressional District.  At this point the main room will be physically divided into two rooms (or two alternate rooms will be available).

Delegates residing in the 9th Congressional District and 10th Congressional District will be asked to go to their respective rooms for the selection of delegates and alternates.  Delegates from one congressional district may not select State Convention delegates and alternates with respect to another congressional district.

Convention Walkthrough Index


Part 2: Preparing for County Convention

The Macomb County Republican Party sent out the Call to the Convention to all Precinct Delegates in mid-July.  It is assumed that write-in candidates for precinct delegate may not have received the Call to Convention as their intent may not have been known at that time.

Click Here to See the Call to Convention

Persons seated as delegates to the county conventions shall be the precinct delegates as elected at the August 7, 2012 primary election.

All elected Precinct Delegates will receive a Notice of Election as Delegate to County Convention from the Macomb County Clerk.  In the past, it has been required that in order to be seated as a delegate in the convention, this Notice needs to be presented at convention checkout.  Be sure to bring your Notice of Election as Delegate to County Convention with you to the county convention.  If you did not receive this notice, you can call the Macomb County Clerk at 586-469-5209.

Click Here to See a Notice of Election as Delegate to County Convention

Also to be seated as delegates to the County Convention will be the most recent Republican nominees for state senate, state representative, county-wide and county commission positions, all incumbent Republican members of the State Legislature, the Michigan Congressional delegation, Statewide Officeholders, the Republican National Committeeman and National Committeewoman from Michigan and Michigan Republican Party Officers where such person resides in the county in question. These nominees will be referred to as “at-large delegates.”

Those candidates that were unsuccessful in their bids to run for state legislative office, county office, and precinct delegate are encouraged to attend the county convention.

Be sure to arrive at the convention prior to 7:30 p.m. so that all delegates can be seated to assist with starting the convention promptly.


No delegate to any convention or caucus governed by the convention Rules may give a proxy to represent him/her at such convention or caucus.

Convention Walkthrough Index


Part 1: 2012 Fall County Convention Home

This County Convention Walkthrough has been written for Precinct Delegates both new and veterans.  Its purpose is to educate and provide a guide for the convention’s rules and order of operations.  In addition, this walkthrough provides an explanation of events, processes and votes that may occur during convention.  Please contact the RCNMC if a section needs clarification or if you have a concern or question.

The Fall County Convention will be held on August 16, 2012 at 7:30 p.m. at the Palazzo Grande located at 54660 Van Dyke in Shelby Township, Michigan.

Click Here for a Map to the Palazzo Grande

The purpose of this county convention will be the election of delegates and alternates from Macomb County that will go to the State Convention, held on September 7-8, 2012 at DeVos Place in Grand Rapids, Michigan.

Macomb County District 9 will elect 88 delegates and 88 alternates.

Macomb County District 10 will elect 82 delegates and 82 alternates.

The purpose of the State Convention will be to elect 16 Presidential Electors and the Republican nominees for the Michigan Supreme Court, State Board of Education, the Wayne State University Board of Governors, the Michigan State University Board of Trustees and the University of Michigan Board of Regents.

Below are links to documents that have more detailed information on these conventions.

2012 Fall County/State Convention Rules

County Convention Packet

Call to Convention

Robert’s Rules of Order, newly revised, are expected to be used for all rules not specified by the Michigan Republican Party or adopted by the county convention delegation where possible.

The following sections will walk you through what to expect in the county convention as derived from the current Rules put forth for the conventions by the Michigan Republican Party and experience from past conventions.  Depending on who is elected as the chairpersons of various roles in the convention, the actual outcome may differ from what is presented here.

Convention Walkthrough Index